{"id":81,"date":"2022-11-20T09:21:00","date_gmt":"2022-11-20T09:21:00","guid":{"rendered":"https:\/\/cheapsslweb.com\/blog\/?p=81"},"modified":"2025-12-08T08:44:36","modified_gmt":"2025-12-08T08:44:36","slug":"what-to-do-with-suspicious-emails-how-to-report-it","status":"publish","type":"post","link":"https:\/\/cheapsslweb.com\/blog\/what-to-do-with-suspicious-emails-how-to-report-it\/","title":{"rendered":"What to Do With the Suspicious Emails &#038; How to Report It?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Scam Emails Are Becoming a Common Type of Cyber Crime That You Cannot Take for Granted &#8211; Guide on How to Report Scam Emails?<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">According to the <a href=\"https:\/\/www.proofpoint.com\/uk\/resources\/threat-reports\/state-of-phish\" rel=\"nofollow\">2022s State of the Phish Report by Proofpoint<\/a>, more than 80% of organizations have become victims of scam email attacks. Phishing email has existed for a very long time, and it&#8217;s one of the most common cybercrimes that people become victims of.<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">Having the right knowledge about how to tell if an email is a scam is an essential part. Likewise, if you get an email you think is not genuine, then what to do about it is equally important.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Let&#8217;s get into details and find out how to tell you&#8217;ve received a scam mail and what to do with such suspicious scam emails.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/cheapsslweb.com\/email-identity\"><img decoding=\"async\" width=\"960\" height=\"150\" src=\"https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2024\/05\/smime-certificate-cta-jpg.webp\" alt=\"Email Signing CTA\" class=\"wp-image-2173\" srcset=\"https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2024\/05\/smime-certificate-cta-jpg.webp 960w, https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2024\/05\/smime-certificate-cta-300x47.webp 300w, https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2024\/05\/smime-certificate-cta-768x120.webp 768w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-here-s-how-to-tell-if-an-email-is-a-scam\">How to Tell if an Email Is a Scam?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Here below are some of the common indicators that you should look for to find out whether an email is a scam:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email accounts are <strong>inexpensive or free<\/strong>.<\/li>\n\n\n\n<li>The sender&#8217;s email address <strong>doesn&#8217;t match<\/strong> with the sender&#8217;s name.<\/li>\n\n\n\n<li>The sender&#8217;s email information <strong>doesn&#8217;t check an entity or organization<\/strong> from which it claims it&#8217;s coming.<\/li>\n\n\n\n<li>The email contains links to other websites that <strong>don&#8217;t match with the anchor text<\/strong>.<\/li>\n\n\n\n<li>The tone of <strong>email message content creates<\/strong> urgency, threat, pushy, or desperation.<\/li>\n\n\n\n<li>The email content is <strong>manipulative or tricky<\/strong> to make you do something you shouldn&#8217;t do.<\/li>\n\n\n\n<li>An email comes with <strong>unsolicited attachments<\/strong> like PDFs, images &amp; office files that may have hidden malware.<\/li>\n\n\n\n<li>The sender&#8217;s email may have a <strong>public domain<\/strong> which is quite generic.<\/li>\n\n\n\n<li>The name of the domain is <strong>wrong or misspelled<\/strong>.<\/li>\n\n\n\n<li>An email message is <strong>poorly written in regards to Grammar and Spelling<\/strong>.<\/li>\n\n\n\n<li>The email promises <strong>cash or other prizes <\/strong>that are quite rare.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-to-do-with-suspicious-emails\">What to Do With Suspicious Emails?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can&#8217;t completely stop suspicious scam emails. But you can take specific steps to avoid becoming a victim of it. First and foremost, you can avoid opening it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Though, if you opened such a suspicious email, at least you can:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Avoid clicking links<\/strong> to that email.<\/li>\n\n\n\n<li>Opening attachments received in an email such as <strong>Excel spreadsheets, image files, or Word documents<\/strong>.<\/li>\n\n\n\n<li><strong>Avoid sending any file or information email <\/strong>asks you to send through an email.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You should report such scam emails. Likewise, correctly understanding how to report scam emails differs depending on the location, situations, and other factors.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Also Read:<\/strong> <a href=\"https:\/\/cheapsslweb.com\/blog\/email-security-best-practices-to-safeguard-email-and-email-server\/\">Email Security Best Practices to Safeguard Email and Email Server<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Let&#8217;s know in detail how to report scam emails that you receive inside and outside your company or an organization.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-report-scam-emails-within-organization\">How to Report Scam Emails Within an Organization?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Usually, the IT team&#8217;s responsibility is to implement spam and phishing prevention techniques and methods. However, some scam emails and other suspicious emails bypass such preventive measures and get into your email inbox.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">But that&#8217;s also true that being an employee, it&#8217;s also your responsibility to make your IT team aware of such incidents of scam emails whenever you come across them. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Also Read:<\/strong> <a href=\"https:\/\/cheapsslweb.com\/resources\/secure-email-certificate-with-digital-signature\">Secure Email SSL Certificate with Digital Signature<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Likewise, it should be covered as an organization&#8217;s employee awareness training so employees can know if an email message is a scam and report it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Further, while reporting such type of information regarding scam emails, employees should provide to the IT department are:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email Message Screenshot<\/li>\n\n\n\n<li>Information on the Email Header<\/li>\n\n\n\n<li>Other Relevant Information<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">To access Message Header, you&#8217;ll require to add the Message Header command within the quick bar of Outlook, and for that, <strong>below are the steps:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Click the dropdown menu<\/strong> with a down arrow from the right navigation ribbon.<\/li>\n\n\n\n<li>Select and Click <strong>Show Quick Access Toolbar<\/strong><\/li>\n\n\n\n<li>Select More <strong>Commands &gt; Customize Access Toolbar <\/strong>dropdown menu from the new toolbar.<\/li>\n\n\n\n<li>Go to the <strong>top dropdown menu from the Outlook Options <\/strong>window and select All Commands.<\/li>\n\n\n\n<li>Scroll down further &amp; Select <strong>Message Header<\/strong><\/li>\n\n\n\n<li>Press <strong>Add and then click OK<\/strong> to add it within Outlook&#8217;s Quick Access Toolbar<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-report-emails-to-service-providers\">Report Emails to Service Providers<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can directly report scam emails to your email service providers. It&#8217;s quite easier as most email providers and clients have integrated reporting systems within their email platforms. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\"><strong>For instance, if you look through Gmail<\/strong>, you&#8217;ll get an option to Report Phishing in the three-dot menu, which you can find beside the Reply button.<\/span> Likewise, if you&#8217;re in your inbox and don&#8217;t want to open the email message, you can right-click the Message and press the Report Spam option.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"656\" height=\"388\" src=\"https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2022\/04\/Picture1.png\" alt=\"report emails to service providers\" class=\"wp-image-82\" srcset=\"https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2022\/04\/Picture1.png 656w, https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2022\/04\/Picture1-300x177.png 300w\" sizes=\"(max-width: 656px) 100vw, 656px\" \/><\/figure>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">A Screenshot Showing the &#8220;Report Phishing&#8221; Button Within Gmail Accessed Using Google Chrome Browser <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>And, if you&#8217;re using Outlook<\/strong>, then you will need to <strong>right-click the Message from your inbox <\/strong>or navigate directly to <strong>Message &gt; Block Sender menu table<\/strong> like below:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"386\" height=\"229\" src=\"https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2022\/04\/Picture2.png\" alt=\"block sender menu\" class=\"wp-image-83\" srcset=\"https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2022\/04\/Picture2.png 386w, https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2022\/04\/Picture2-300x178.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">A Screenshot Showing How to Find Tools for Blocking Junk Mails in Outlook<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Also Read:<\/strong> <a href=\"https:\/\/cheapsslweb.com\/blog\/how-to-send-an-encrypted-mail-from-outlook\">How to Send An Encrypted Email from Outlook<\/a>?<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-reporting-about-scam-emails-to-mimicked-organizations-businesses\">Reporting About Scam Emails to Mimicked Organizations &amp; Businesses<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">It&#8217;s the last but essential option for which you&#8217;ll need to take an extra step to help others who&#8217;re becoming victims of cyber scams. Once you report spam on the email platform, it&#8217;s equally important that you also inform the company or an organization whose reputation is tarnished.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It&#8217;ll be beneficial if you inform the business or organization how fake email is spread across the internet and their name is used so they can further take essential steps about it.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-closing-thoughts\">Closing Thoughts<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Taking necessary security measures is of utmost importance for organizations and businesses. This article discussed detecting scam emails that may become a source for cybercriminals to get into your system.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Likewise, how do you report it so you don&#8217;t get any scam emails in the future if they happen to end up in your inbox? Lastly, it&#8217;s recommended that you keep collecting such scam emails with you and try using it as an example to educate your employees about how scammers use fake emails to get into a system or collect critical information to use it for their benefit.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Scam Emails Are Becoming a Common Type of Cyber Crime That You Cannot Take for Granted &#8211; Guide on How to Report Scam Emails? According to the 2022s State of the Phish Report by Proofpoint, more than 80% of organizations have become victims of scam email attacks. Phishing email has existed for a very long&hellip; <a class=\"more-link\" href=\"https:\/\/cheapsslweb.com\/blog\/what-to-do-with-suspicious-emails-how-to-report-it\/\">Continue reading <span class=\"screen-reader-text\">What to Do With the Suspicious Emails &#038; How to Report It?<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":4059,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17],"tags":[206,205],"class_list":["post-81","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-security","tag-eeporting-suspicious-emails","tag-suspicious-emails-what-to-do","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What to Do With Suspicious Emails &amp; How to Report It?<\/title>\n<meta name=\"description\" content=\"Read our latest blog on suspicious emails, and also, we have briefly discussed the process of reporting suspicious emails to avoid future vulnerability.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/cheapsslweb.com\/blog\/what-to-do-with-suspicious-emails-how-to-report-it\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What to Do With Suspicious Emails &amp; How to Report It?\" \/>\n<meta property=\"og:description\" content=\"Read our latest blog on suspicious emails, and also, we have briefly discussed the process of reporting suspicious emails to avoid future vulnerability.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/cheapsslweb.com\/blog\/what-to-do-with-suspicious-emails-how-to-report-it\/\" \/>\n<meta property=\"og:site_name\" content=\"CheapSSLWeb.com Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/cheapsslweb\" \/>\n<meta property=\"article:published_time\" content=\"2022-11-20T09:21:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-08T08:44:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/cheapsslweb.com\/blog\/wp-content\/uploads\/2022\/11\/find-suspicious-emails.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1568\" \/>\n\t<meta property=\"og:image:height\" content=\"1046\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Janki Mehta\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@cheapsslweb\" \/>\n<meta name=\"twitter:site\" content=\"@cheapsslweb\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Janki Mehta\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/cheapsslweb.com\\\/blog\\\/what-to-do-with-suspicious-emails-how-to-report-it\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/cheapsslweb.com\\\/blog\\\/what-to-do-with-suspicious-emails-how-to-report-it\\\/\"},\"author\":{\"name\":\"Janki Mehta\",\"@id\":\"https:\\\/\\\/cheapsslweb.com\\\/blog\\\/#\\\/schema\\\/person\\\/d8997d6347486bdb48bdef47d50eb850\"},\"headline\":\"What to Do With the Suspicious Emails &#038; 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