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According to the 2022s State of the Phish Report by Proofpoint, more than 80% of organizations have become victims of scam email attacks. Phishing email has existed for a very long time, and it’s one of the most common cybercrimes that people become victims of.
Having the right knowledge about how to tell if an email is a scam is an essential part. Likewise, if you get an email that you think is not genuine, then what to do about it is also equally important.
Let’s get into details and find out how to tell you’ve received a scam mail and what to do with such suspicious scam emails.
Here below are some of the common indicators that you should look for to find out whether an email is a scam:
You can’t completely stop suspicious scam emails. But, you can take certain steps to avoid becoming a victim of it. First and foremost, the thing you can do is to avoid opening it. Though, if you opened such a suspicious email, at least you can:
You should report such scam emails. Likewise, correctly understanding how to report scam emails differs depending on the location, situations, and other factors.
Let’s know in detail and find out how to report scam emails that you receive inside and outside your company or an organization.
Usually, the IT team’s responsibility is to implement spam and phishing prevention techniques and methods. However, some scam emails and other suspicious emails bypass such preventive measures and end up getting into your email inbox.
But that’s also true that being an employee, it’s also your responsibility to make your IT team aware of such incidents of scam emails whenever you come across them. Likewise, it should be covered as employee awareness training by an organization so employees can get to know if an email message is a scam and report it.
Further, while reporting such type of information regarding scam emails, employees should provide to the IT department are:
To access Message Header, you’ll require to add the Message Header command within the quick bar of Outlook, and for that, below are the steps:
You can directly report scam emails to your email service providers. It’s quite easier as most email providers and clients have integrated reporting systems within their email platforms. For instance, if you look through Gmail, you’ll get an option of Report Phishing in the three-dot menu, which you can find besides the Reply button. Likewise, if you’re in your inbox and don’t want to open the email message, you can simply right-click the Message and press the Report Spam option.
And, if you’re using Outlook, then you will need to right-click the Message from your inbox or navigate directly to Message > Block Sender menu table like below:
A Screenshot Showing How to Find Tools for Blocking Junk Mails in Outlook
It’s the last but essential option for which you’ll need to take an extra step to help others who’re becoming the victim of cyber scams. Once you report spam on the email platform, it’s equally important that you also inform the company or an organization whose reputation is tarnished. It’ll be beneficial if you inform the business or organization how fake email is spread across the internet and their name is used, so they can further take essential steps about it.
Read also about How to Send An Encrypted Email from Outlook
Taking necessary security measures is of utmost importance for organizations and businesses. This article discussed how to detect scam emails that may become a source for cybercriminals to get into your system. Likewise, how to report it so you don’t get any scam emails in the future if it happens to end up in your inbox. Lastly, it’s recommended that you keep collecting such scam emails with you and try using it as an example to educate your employees about how scammers use fake emails to get into a system or collect critical information to use it for their personal benefit.